Worked closely with principal and district in setting up the Galaxy program. Maintained accurate monthly financial records, timesheets, office files, absences of all employees, substitutes and students. You can also find free tutorials online. REQUIRED: Bilingual – English & Spanish . Assist counselors with testing programs and course selections. Made deposits for the school and their fundraisers. Developed Kindergarten registration and prescreening for students entering the school. Maintain and updated both the school calendar and permanent records for students. Order art and office supplies, textbooks, and school machine supplies. Assist principle with clerical tasks such as updating calendar, making appointments, and send/receiving correspondence. Direct, revise, and adapt the work assignments of other office staff. Most employers seek candidates that have a minimum of a high school diploma. Provided all aspects of Clerical support to Administration, Teachers, Guidance Counselors, Parents and Students. School secretaries track data. Mail distribution, Maintained records Prepared invoices to the district office, conference and travel, personnel requisitions, purchase orders and budget transfers. Student Records. Work Experience: School Secretary Sunrise Public School, West Chicago, IL October 2015 - Present Providing administrative assistance to Principal and teaching staff The Catholic identity of schools today is being challenged by processes of pluralisation and secularisation. Inventoried school supplies and entered purchase orders into Lotus and Excel programs. Promote the school to the general public and process enrollments. Use of PowerSchool to record student attendance, contact information, create reports, and access records. Printed and processed report cards and progress reports for up to 400-1600 students. A checklist for you, if you are a secretary/PA and equivalent. Accept and deposit funds for lunches, school supplies, and student activities. Proofreading. Jan 8, 2020 - Office administrator appreciation gift! Prepare meeting minutes for permanent records following. Manage front office to include accounting of tuition. Computer skills are necessary to perform the job, and the secretary needs to be able to operate other office machines, suc… You’ll need a fantastic ability to multitask and good communications skills to become a secretary.Employers will be looking for people with good personal qualities and who get on well with people. Here are 5 of the key skills you need to master if you want to become a professional secretary: Time management: Good time management skills will help you to plan your tasks and activities in such a way that you are able to meet your deadlines while still maintaining a high level of productivity. serve as a central information point to the public, students and staff regarding school-related matters and procedures. Handled telephone calls to the main office. Maintained personnel files for certified and non-certified staff including 200+ teachers. Receive messages and communicate via the telephone with parents, general public, and school system personnel. Use of various computer systems including Infinite Campus, Aeries, Nutrikids, School Dude, and Financial 2000. Worked extensively with Archdiocese Accounting to ensure effective and timely payment processing of invoices, check requests and payroll. 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